Reports

Customize your cookie tracking settings and privacy policy alert

Last updated: October 17, 2018

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Customize how you track visitors with cookies and inform them of your privacy policy in your HubSpot account. This is important for complying with EU cookie laws and the General Data Protection Regulation (GDPR).

A privacy alert allows visitors to opt in or opt out of being tracked in your HubSpot account with cookies. This feature works for all HubSpot pages as well as any external pages with your HubSpot tracking code installed.

Please note: while HubSpot has cookie tracking and privacy policy settings, your legal team is the best resource to give you compliance advice for your specific business circumstances.

How does HubSpot track website visitor activity?

HubSpot uses cookies to track your website visitors and contacts. A cookie is a small text file that is left behind on a visitor's computer when they come to your site. When the HubSpot software runs on your website, it leaves behind a cookie on your visitors’ computers that helps HubSpot identify them on future visits.

Do I need to adjust my privacy policy?

If your business has a presence in Europe, or if you store any data on contacts in the European Union (EU), you must adjust your privacy policy to comply with EU laws. The EU has mandated that member countries create laws that require websites to gain consent from end users prior to storing data on a website visitor’s computer. These regulations are designed to help your website visitors protect their privacy and determine how their behaviors online are used by others.

Under the GDPR, if a contact of yours is an EU citizen, they must be given notice that you're using cookies to track them (in a language they can understand), and they need to consent to being tracked by cookies.

HubSpot allows you to set this privacy policy, show it to your visitors, and prompt them to consent to allow cookies to comply with EU regulations.

1.  Customize your default cookie policy

  • In your HubSpot account, click the settings icon settings in the main navigation bar.
  • In the left sidebar menu, navigate to Reports > Tracking Code.
  • Click the Cookie Policy tab.
  • Click Default policy.
  • In the right pane, you have the following options:
    • Use cookies: click to toggle the switch on to track your visitors with cookies.
    • Notify visitors that your site uses cookies (required under the GDPR): click to toggle the switch on to display a notification to your visitors to show that your site uses cookies.
    • Require opt-in (required under the GDPR): click to toggle the switch on to require users to opt in to cookie tracking.
  • If you toggle the Notify visitors that your site uses cookies switch on, you can customize the following fields:
    • Notification terms text: text displayed in your privacy banner.
    • Accept button label: button text visitors click to accept your privacy banner's terms.
    • Decline button label: button text visitors click to decline your privacy banner's terms.
    • Disclaimer text: text displayed if opt-in is required for tracking.
  • When you're done, click Apply.

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Learn more about implementing additional consent status and cookie removal functions in the developers documentation.

Please note: if you're using the HubSpot ads tool to add the Facebook pixel to pages with the HubSpot tracking code, your privacy policy banner will automatically display when the Facebook pixel fires on your pages. If you require visitors to opt into cookie tracking, the Facebook pixel will not be able to place any cookies until the visitor confirms their consent.

2.  Add a new cookie policy (optional)

You can choose to show different versions of your cookie consent message based on domains, subdomains, specific URL paths, or both domains and URL paths that you specify. For example, you can choose not to have an opt-in banner for your US site, and only require an opt-in banner for your EU site.

Click + Add policy in your cookie policy settings. In the right pane, you have the following options:

  • Policy label: this is the title of your privacy banner.
  • Domain: enter a domain or subdomain where your banner will appear. This must be entered as a domain without the protocol (e.g., hubspot.com or info.hubspot.com is acceptable, but not http://info.hubspot.com).
  • URL Path: set a subdirectory for a more targeted banner (e.g., if the French version of your website is hosted on the /fr subdirectory, enter fr).

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Please note: if a page URL matches multiple policy rules, the most specific rule will take priority (in order from most to least specific: (sub)domain and URL path, URL path, (sub)domain, then the default policy). For example, you may have three policies for the following domains and or URL paths: info.hubspot.com, info.hubspot.com/fr, and /fr. A visitor to info.hubspot.com/fr/offer will see the info.hubspot.com/fr policy, while a visitor to info.hubspot.com/fr will see the policy for the /fr URL path.

  • Click the Choose a language dropdown menu to select a different language for your policy. Alternatively, you can click Start from scratch to customize the notification terms text, accept and decline button labels, and the disclaimer text for a different language.
  • When you're done, click Apply.

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3.  Customize your cookie policy banner

Next, customize the colors and style of your cookie policy banner.

  • In the Cookie notification style section, click Check out new styles.

  • Choose an accent color for the banner by selecting a default color or selecting a custom color.
  • Click the Notification type dropdown menu and select Top banner or Bottom banner depending on where you want the banner to appear on your site.
  • In the bottom left, click Save.

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4.  Publish your cookie policy

To publish a policy, click to toggle the switch on to the right of the policy. In the bottom right, click Preview to see how the privacy policies will appear on your site.

Published policies will be reflected on live site pages that meet the specified criteria.

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If a visitor accepts your privacy policy, you can track them with the cookie settings you've set up in your account. If a visitor declines your privacy policy, they will not be tracked with cookies.

Please note: this cookie policy banner only applies to HubSpot cookies. HubSpot is unable to control the cookies placed by other scripts on your website. You can still choose to use the banner to know when a visitor has given consent to place cookies in their browser. Learn more about using the banner for third-party scripts.

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