How to export a list of contacts

Last updated: January 13, 2017

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Product: HubSpot Marketing
Subscription: Basic, Professional, & Enterprise

HubSpot's Contacts tool makes it easy to export a static or smart list of your contacts. The exported list is emailed to your HubSpot login email in a .CSV format. Exporting lists can be very helpful if you need to access and manage a list outside of HubSpot. For example, export a list if you want to send a spreadsheet to someone else in your organization or if you need to view contacts outside of HubSpot, such as a list for an event.

Read the following article to learn how to export a list of contacts.

1. Navigate to Lists

From your HubSpot Dashboard, navigate to Contacts > Lists.

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2. Choose your list

From your Lists Dashboard, find the list you'd like to export and click on its name. This will take you into the list and its actions.

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3. Export your list

From the right hand side of the page, click on Export.
Export-list

4. Choose properties to include in export

Next, choose the properties that you want to include in your exported list. You have the option to incorporate all of the properties onto your list by checking the box next to Include all properties. When you are done, click Continue.

Note: if you don't choose to include all properties, the export will contain all the properties that are visible on your list dashboard at the time of export.

From this step, you can choose in which format you'd like to receive your export (CSV, XLSX, XLS) and which email address should receive the exported list. Click Export and send email.

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A window will pop up saying that your exported file is being prepared and will appear in your Notification Center as well as emailed to you. You can always change your primary email address by clicking on the Manage your email settings link. Click Close to exit the window.

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5. Check your email

The email should arrive in your inbox shortly. Once you have received it, click it to open it. If you do not receive the email, check out this article to help troubleshoot the issue.

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6. Download your list

In the email, select the Download my data link to download your list.

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Click on the list to download from your internet browser.

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7. View the list

Open the file in the program that you use for spreadsheets. In this example, Microsoft Excel is used.

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