Add and manage email signatures in the CRM

Last updated: April 7, 2026

Available with any of the following subscriptions, except where noted:

All products and plans

Seats required for certain features
Additional subscriptions required for certain features

Use an email signature to automatically include your contact information in every email you send from the CRM, helping maintain consistent and professional communication. Users in a Sales Hub Professional or Enterprise account with an assigned Sales Seat, can create multiple signatures and assign different defaults for each connected email account.

If you send emails from a team email address, learn how to edit your team email signature in the conversations inbox.

Add an email signature

In your HubSpot account, click the settings settings icon in the top navigation bar.

In the left sidebar menu, navigate to General.
Click the Email tab.
In the Configure section, click Manage email signatures.
Enter your signature in the text box. In the Simple editor, use the icons to format the text, insert a link, or insert an image. Or, click HTML and edit the HTML of your signature.
Click Save.

Please note:

Email clients handle custom HTML differently. When adding more styling, there is increased risk of it not rendering when you compose an email. Learn more about HubSpot's best practices for creating an HTML email.
If you want to customize the font of your signature, you can use the face attribute in a font tag in the HTML editor but be aware that many fonts are not supported across email clients.

Manage multiple email signatures

Permissions required A Sales Hub Professional or Enterprise subscription is required to manage multiple email signatures.

Seats required An assigned Sales Seat is required to manage multiple email signatures

Create and manage multiple email signatures, and assign different default signatures to each of your connected email accounts.

Add a new email signature

In your HubSpot account, click the settings settings icon in the top navigation bar.
In the left sidebar menu, navigate to General.
Click the Email tab.
In the Configure section, click Manage email signatures.
Click the Choose signature to edit dropdown menu and select Add new signature:
- In the Signature name field, enter a name for your signature.
- In the Signature text box, enter your signature. In the Simple editor, use the icons to format the text, insert a link, or insert an image. Or, click HTML and edit the HTML of your signature.
- Click Save.
To set the signature as the global default, select the Use as my global default signature checkbox. The global default is used when no other signature is specified, and when using the Signature personalization token.

Edit default signatures for connected email accounts

In your HubSpot account, click the settings settings icon in the top navigation bar.
In the left sidebar menu, navigate to General.
Click the Email tab.
Hover over the connected email account and click Actions, then select Edit default signature.
In the dialog box, use the dropdown menu and select a signature. Then, click Set as default.

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