If you are a Super admin or have account access permissions, you can configure the IMAP settings for your account's personal email domains. You can preconfigure the IMAP and SMTP server settings so that this information pre-populates when other users connect their inboxes.
Set up IMAP settings
To configure IMAP settings for your email domain:
- In your HubSpot account, click the settings icon in the main navigation bar.
- In the left sidebar menu, navigate to Integrations > Email Integrations.
- At the bottom of the Connected Emails screen, click to expand the Advanced Options menu.
- To add an email sending domain, click Add IMAP settings. If you have already attempted to connect an inbox with IMAP, click Edit to the right of the domain.
- In the right panel, enter or update your email domain's IMAP settings:
- Domain name: the domain you're sending emails from (in an email address, the part that follows the @ symbol, e.g. hubspot.com).
- Incoming Mail (IMAP): enter your IMAP server name and port. Learn how to find this server information in your email client.
- Outgoing Mail (SMTP): enter your SMTP server name and port. Learn how to find this server information in your email client.
- If your SSL certificate is not signed by a Certificate Authority, select the Allow non-secure certificate checkbox.
- To add this domain to the allowlist, select the Use static IP addresses checkbox.
- Click Add IMAP settings or Update.
Once your domain is connected, any time a user in your account connects an inbox to HubSpot using IMAP, the IMAP settings will automatically populate.
View list of IPs to allowlist
Your IT team might only allow certain IP addresses to connect with your inbox. If this is the case, your IT team will need to allow the IP addresses that HubSpot uses to connect your inbox.
- In your HubSpot account, click the settings icon in the main navigation bar.
- In the left sidebar menu, navigate to Integrations > Email Integrations.
- At the bottom of the Connected Emails screen, click to expand the Advanced Options menu.
- Next to your domain, click View connection IPs.
- If you haven’t enabled static IP addresses for this domain, click to toggle the Use static IP addresses switch on.
- Click Copy next to the IP range and allowlist them.
- Click Done.
Please note: when you edit a domain's settings, you are editing the settings for all inboxes in this domain. If you enter the incorrect settings, all inboxes in this domain will disconnect from HubSpot.
When this setting is enabled for another domain, the IP ranges will be available for allowlisting. All inboxes in the domain will inherit the settings you configured in your account settings.
