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Evaluate potential duplicates using additional properties

Last updated: January 23, 2026

Available with any of the following subscriptions, except where noted:

Evaluate potential duplicates using additional properties to narrow the scope of your duplicate review. If records contain different values for the properties selected, they'll be flagged for you to delete them. Rejected pairs don't surface again in the duplicate manager tool.

Permissions required Data quality tools access and Edit permissions set to All contacts or All companies are required to use the duplicates manager tool.

To add properties to duplicate review:

  1. Navigate to your records:
    • In your HubSpot account, navigate to CRM > Contacts.
    • In your HubSpot account, navigate to CRM > Companies.
  2. Click Actions and select Manage duplicates.
  3. In the Manage Duplicates section, click Actions and select Refine suggestions.
  4. In the dialog box:
    • Click the object tab for which you want to manage.
    • Click the properties dropdown menu and select checkboxes. Select up to three text, number, calculation, or date properties.
    • Once you're done, click Analyze Duplicates.
    • Review the number of duplicates found.
    • Click Reject all to remove them from the table of potential duplicates and future scans.

Dialog box in HubSpot showing a property selection dropdown with checkboxes to select up to three properties for duplicate evaluation.
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