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Automatically create meetings with contacts on Google calendar

Last updated: June 1, 2023

Available with any of the following subscriptions, except where noted:

All products and plans

Google Calendar has a policy to help prevent spam and unwanted calendar events, which affects all scheduling tools including scheduling a meeting on a contact record and scheduling pages. Google Calendar's default setting prevents meeting invitations from being automatically added to personal calendars (for example,

Google Calendar automatic event creation requirements

When scheduling a meeting, an event will automatically populate on a contact's Google calendar if one of the following requirements is met:

  • you, the sender, send an invite to a business email (rather than a personal email like or
  • your contact, the invitee, previously interacted with you in Gmail.
  • your contact previously added your email address to their contacts or an approved senders list.
  • your contact updated their Google Calendar settings to add invitations to their calendar From everyone.

Get consent from a contact to create a meeting on their Google Calendar

If none of the above criteria are met, your contact will receive an "Invitation from an unknown sender" message with a meeting invite.


Your contact should open the invitation and click I know the sender, which will add your email address to their approved senders list. Future events will be added to their calendar automatically. Then, your contact should click Yes on the invitation to add it to their Google calendar.



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