Google Calendar's default settings prevent HubSpot meeting invitations from being automatically added to personal calendars (e.g., person@gmail.com). Learn how to work with this setting to ensure that your meetings appear on contacts' personal Google Calendars.
Google Calendar automatic event creation requirements
When scheduling a meeting, an event will automatically populate on a contact's Google Calendar if one of the following requirements is met:
- You (the sender) send an invite to a business email (rather than a personal email like @gmail.com or @yahoo.com).
- Your contact (the invitee) previously interacted with you in Gmail.
- Your contact previously added your email address to their contacts or an approved senders list.
- Your contact updated their Google Calendar settings to add invitations to their calendar From everyone.
If none of the above criteria are met, your contact will receive an "Invitation from an unknown sender" message with a meeting invite.
Your contact should open the invitation and click I know the sender, which will add your email address to their approved senders list. Future events will be added to their calendar automatically. Then, your contact should click Yes on the invitation to add it to their Google calendar.
Meetings
