Upload files to use in your HubSpot content

Last updated: March 1, 2021

Applies to:

Marketing Hub  Starter, Professional, Enterprise
Sales Hub  Starter, Professional, Enterprise
Service Hub  Starter, Professional, Enterprise
CMS Hub  Professional, Enterprise
Legacy Marketing Hub Basic

In HubSpot, you can upload files to the file manager and use them in your HubSpot content. Once uploaded, your images, fonts, audio files, PDFs, and other files will be hosted on HubSpot's content delivery network servers

Please note: files uploaded to the files tool are hosted on a public CDN file URL by default. HubSpot does not support the management of sensitive information. For more information, please see our Terms of Service.

Once you've uploaded files, you can organize, edit, and delete them, or insert them into your content. If you don't want your files to be visible to search engines, learn how to customize the visibility of your file URL.

Upload files

Before uploading a file, review the file tool's supported file types and sizes. While there is no strict size limit for the number or size of files you upload, it's recommended that you upload files below 1 GB in size.

  • Navigate to the files tool:
    • In your HubSpot account, navigate to Marketing > Files and Templates > Files.
    • If you have a Free, Marketing Hub or Sales Hub Starter account, navigate to Marketing > Email, click the More tools dropdown menu in the left sidebar menu, and select File Manager. 
  • Click Upload files.

  • Browse your computer's hard drive for files to upload. Select your files and click Open. You can also drag and drop files in the open file manager window to upload them to the folder you're in. 


To view the size of an uploaded video in HubSpot:

  • Navigate to the files tool:
    • In your HubSpot account, navigate to Marketing > Files and Templates > Files.
    • If you have a Marketing Hub Starter account, navigate to Marketing > Email, click the More tools dropdown menu in the left sidebar menu, then select File Manager. 
  • Click the name of a file.
  • In the right panel, HubSpot will display the File size.

Please note: when using HubSpot Video in your files tool, the file size may be reduced after upload. Vidyard compresses the file to reduce the amount of bandwidth the video requires when playing. 

Use uploaded files in your content

After you upload your files, you can use them as images, videos, or file download links in your HubSpot content. Learn more about inserting files into your content with the guides below:

To add videos into your HubSpot content, ensure that the Allow embedding, sharing, and tracking switch is toggled on.


Please note: in order for the section This file is used in to populate, the email or page that contains the file must be sent or published.