Last updated: August 26, 2026
Available with any of the following subscriptions, except where noted:
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Sales Hub
Professional, Enterprise
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Service Hub
Professional, Enterprise
After creating a sequence, template, playbook, or document in your account, you can share or restrict access to the sales content. You can restrict access so your team members can only view the content needed for their roles. In your sequences, templates, playbooks, or documents library, you can filter by the content owner using the Owner dropdown menu.
Please note:
- Super Admins with assigned Sales or Service seats can access all sales content. This includes content with the sharing settings Specific users or teams or Only me.
- Super Admins who do not have assigned Sales or Service seats can only access the first five templates and documents added to the account. This includes content with the sharing settings Specific users or teams or Only me.
- If a sequence uses a private sales email template, contacts can still be enrolled, but sequence emails may not send or render for users without access to the template. To avoid this error, make the template public or share the template or folder with the users who need to run the sequence.
Share a sequence, template, playbook, or document
To configure your sharing settings:
- In your HubSpot account, navigate to sequences, documents, playbooks, or templates.
- Hover over the sequence, document, playbook, or template and click Actions > Manage sharing.
- In the right panel, select the radio button next to the desired sharing setting:
- Only me: only the content creator and eligible Super Admins can view and use the sales content. Other users can't view, access, select, or use the sequence.
- Everyone: everyone can view and use the sales content.
- Specific users and teams: only specific users and teams can view and use the sales content. To grant access, select the checkboxes next to the teams or users. This option can only be selected by Super Admins or users with assigned Sales or Service seats.
- Click Save.
Bulk share sequences
To configure your sharing settings for multiple sequences:
- In your HubSpot account, click More, then navigate to Sales > Sequences. If More doesn't appear in your account, navigate to Sales > Sequences directly.
- Select the checkboxes next to the sequences you want to modify.
- Click Manage Sharing.
- In the right panel, select the radio button next to the desired sharing setting:
- Only me: only the content creator and eligible Super Admins can view and use the sales content. Other users can't view, access, select, or use the sequence.
- Everyone: everyone can view and use the sales content.
- Specific users and teams: only specific users and teams can view and use the sales content. To grant access, select the checkboxes next to the teams or users. This option can only be selected by Super Admins or users with assigned Sales or Service seats.
- Click Save.
