The Google Calendar two-way integration with HubSpot allows you to simultaneously log a meeting in your CRM, create a Google Calendar event for that meeting, and send the guests of that meeting an invite. Additionally, if you create an event in Google Calendar and include a guest that is a contact in HubSpot, the event will appear on their timeline.
Please note: if you're looking for information about using your calendar with the meetings tool, please follow the instructions for connecting your calendar to the meetings tool instead.
Connect your Google Calendar to HubSpot
- In your HubSpot account, click your account name in the top right corner, then click Integrations.
- In the upper right, click the Browse and Connect button.
- Use the search bar to search for the Google Calendar integration.
- Hover over the integration and click View integration.
- In the dialog box that appears, click Connect to Google Calendar.
- You will be redirected to Google to sign in or choose a Google account if you have multiple accounts. Once you have signed in or chosen your account, click Allow.
Please note: it is only possible to integrate HubSpot with your default Google calendar.You will be redirected back to HubSpot with a dialog box indicating that Google Calendar for HubSpot was installed.
Schedule a meeting within the CRM
After you’ve connected your Google Calendar, click the Schedule tab on any contact, company, or deal record in the CRM to schedule a meeting. When your meeting is created, a corresponding event will be created in your Google Calendar and the contact will receive an invitation. Learn more about scheduling a meeting on a contact, company, or deal record.
After clicking Schedule, the event will appear on your calendar. Invite emails will also be sent to your guests through Google Calendar.
Schedule a meeting in Gmail
If you create a meeting in Google Calendar and include a guest that is a contact in your HubSpot account, the meeting will appear on their timeline. The same is true if a contact in your CRM invites you to a meeting -- the meeting will appear on the contact's timeline.
Please note: in order for a guest to be successfully added to the calendar event and receive an invitation, they must exist as a contact in your HubSpot account and have an email address in the Email property. HubSpot will also automatically prevent these events from being added for members of your organization based on email domain, and existing users in your HubSpot account.
If you edit or delete the event in Google Calendar, the updates will also appear in the meeting on the contact timeline automatically.