Use Google Meet with HubSpot meetings

Automatically add a Google Meet link to meetings scheduled in your HubSpot account. With the Google Meet app, you can include a conferencing link for every meeting booked through your HubSpot Smart CRM, making it easy to connect with your contacts.

Before you get started

• You must have App Marketplace permissions or be a Super Admin in your HubSpot account.
• Google Meet is a user-level integration. Each user needs to install and connect Google Meet themselves.
• Meeting links are generated only for meetings booked with a connected Google Calendar.
• HubSpot creates a private, secondary (shadow) calendar in your Google account to manage meeting links and events. You won’t see this in your primary Google Calendar, and it doesn’t affect existing meetings or calendar syncing.

Connect the Google Meet app

1. In your HubSpot account, click the MarketplaceIMarketplace icon in the top navigation bar, then select Apps.
2. Use the search bar to locate and select the Google Meet integration.
3. In the upper right, click Install app.
4. In the dialog box, sign in to your Google account.
5. Click Continue, then click Allow.
6. You'll be redirected back to the Connected apps page.

Add a Google Meet link to HubSpot meetings

You can use the Google Meet app to send meeting links to your contacts and log the meetings in your HubSpot account.

Add Google Meet to a meeting scheduling page

1. Connect your calendar to HubSpot.
2. In your HubSpot account, navigate to Sales > Meetings Scheduler.
3. Hover over the scheduling page you want to update, then click Edit.
4. Under Location, click Add videoconference link, then select Google Meet.

5. In the bottom left, click Save. Meeting links will be created in the default language set in your HubSpot account. 

Please note: the above will add a Google Meet URL to the Location field of your Google meeting, but it will not add the Join with Google Meet button.

Schedule a meeting with a Google Meet link manually

1. In your HubSpot account, navigate to your contacts, companies, deals, or tickets.
2. Click the name of the record.
3. In the left panel, click meetings Schedule a meeting. In the window that opens at the bottom of the screen, set up your meeting. 
4. To input a Google Meet link, click the Select location dropdown menu.
5. Click Google Meet.

6. A Google Meet link will be generated for the meeting.

Update HubSpot from a Google Meet meeting 

You can use the HubSpot for Google Meet app to update the following during a Google Meet meeting:

• Pull up meeting participants’ existing HubSpot contact records.
• Create new contacts records.
• Associate this meeting to any relevant HubSpot record.
• Add notes to HubSpot contact records.
• Use HubSpot Playbooks.

To set up the HubSpot app for Google Meet:

1. Install the Google Meet app.
2. To add the HubSpot app to Google Meet meetings:
   • Click the Meeting tools button at the bottom of the meeting screen.

• • Click the HubSpot for Google Meet icon, login with your Google credentials, and accept the Google terms.

3. Once the app has been added:

• • In the Participants tab, view or associate a meeting participant's contact record from HubSpot, and create a new contact record if a record doesn't exist.

• • In the Associations tab, view and map any HubSpot records to this meeting from your records (e.g., contact, company, deal, ticket, etc).

• • In the Notes, tab, take notes and make comments during the meeting. The note will be saved to the relevant associated records in HubSpot.

• • In the Playbooks tab, access any relevant HubSpot playbooks to guide your conversation during the call. You can also add information to the playbook to be automatically synced into HubSpot (Sales Hub and Service Hub Professional and Enterprise only).

Once the Google Meet meeting has ended, a Call record will be created on the call index page in your HubSpot account. The Call record will contain both the recording and any notes that were taken during the meeting. Additionally, a Meeting record will also be logged on the contact record.

Sync Google Meet recordings

If you have a Google Meet Business or Enterprise account, you can sync your Google Meet recordings to review to HubSpot. Learn more about syncing Google Meet recordings.