A guide to the deals index page

In HubSpot, you store and manage information on ongoing sales transactions with potential customers in your deal records. A deal is tracked through pipeline stages until the deal is won or lost.

Your deals index page is where all your deals are displayed. You can:

• have an overview of your deals in a table format or a kanban board format;
• quickly filter deals based on their property values;
• create and save views that show only deals that meet a certain criteria; and
• bulk edit deals, including deleting them.

Learn more about managing your contacts, companies, and tickets in their respective index pages.

Manage your deals

• In your HubSpot account, navigate to Sales > Deals.
• In the upper right:
  • Actions: click to make changes to your deals.
    • Edit properties: select to edit your deal properties. Learn more on managing your properties.
    • Add another pipeline: select to create a new deal pipeline (Sales Hub Starter, Professional, and Enterprise only).
    • Restore deals: select to restore certain deleted deals. Only users with Account access or add and edit users permissions can use the recycle bin.
    • Add pipeline automation: select to automate tasks when a deal moves to a new stage (Sales Hub Starter, Professional, and Enterprise only).
  • Import: click to import records. You can import new records, import to bulk update existing records, or import to bulk associate records.
  • Create deal: click to manually create a new deal.

You can also export your deal records.

View your deals

• In your HubSpot account, navigate to Sales > Deals.
• By default, your deals will be displayed in a table. By default, they will be sorted so the most recently created deal will be at the top.
• To locate a specific deal, you can enter a search term in the search box under the tabs. Learn more about how the CRM search functions.
• To record or retrieve information on a deal, click its name to access the deal record.

Customize the table

Customize the table where your records are shown.

• If you're in the board format, to switch to the table view, click the listView table icon in the upper left.

• To edit the properties shown in the table, click Table actions on the right and select Edit columns. In the dialog box:

• • On the left, select the properties you want to appear in the table.
  • On the right, drag and drop properties to arrange them to how you want them to appear in the table. Click x to remove a property.
  • Click Save.
• To sort your records using property values, click the property name at the top of the table.
• To resize your columns, click, hold, and drag the edge of the column to your preferred size.
• To re-arrange your columns, click, hold, and drag the dragHandle handle of the column to your preferred area.

You can also bulk edit your deals using the table.

Customize the board

• To switch to the board format, where you can see records in each pipeline stage, click the grid board icon in the upper left. In the board view, you can only view deals of a specific deal pipeline and not across all pipelines, because the stages can be different.
• To sort the records within each stage, click the Board actions dropdown menu and select Sort in the upper right. In the dialog box, click the Priority dropdown menu and select the property to sort by, then click the Sort by dropdown menu to determine the order. Click Save.

• To update the pipeline stages, click the Board actions dropdown menu and select Edit stages. This will bring you to the deal settings.
• To change the style of the cards or update how many days or weeks must pass before a card appears inactive, click the Board actions dropdown menu and select Edit cards. In the right panel:
  • Choose your card style by selecting the Default or Compact radio button. If you want to view associated contacts and companies on the card, select the Display associated contacts and company on card checkbox.
  • By default, open deals that are inactive will appear grayed out on your board after a specified number of days or weeks. Enter the number of days/weeks that must pass without any activity before a record appears inactive. Records will appear inactive after this amount of time without a logged note, call, email, chat or task. Deals that are Closed Won or Closed Lost will not be included. If you do not want the inactive cards to be grayed out, click to toggle the Inactive cards switch off.
  • Click Save.

    

• Drag and drop records to change the records' pipeline stage.

• Click a record to view and work with it quickly in the right panel, and click the record's name to work with the deal record fully.

Filter your deal records based on their property values

You can further filter the deal records in the table or board, even when you're in a view.

• To view deals from a specific pipeline, click the first dropdown menu at the top of the page and select the pipeline you want to view. In the board view, you can only view deals of a specific deal pipeline and not across all pipelines, because the stages can be different.
• Click the default property dropdown menus (Deal owner, Create date) and select the values that you want the displayed deals to have.
• For other properties, click More filters and in the right panel, search for and click the property. Learn how to set up your filter.

• If you are currently in the All deals tab and already set up filters, you can save this set of filters as a view by clicking Save view in the upper right and selecting Save as new. In the dialog box, enter the name of the view, customize the users you will share the view with, and click Save.
• If you're in another view, you can click Save in the bottom left to update the view's filters.

You can also export deal records that meet the filters.

View a specific subset of your deal records

You can save sets of filters as a view, so you don't have to set them up again, and access them through the tabs in your deals index page.

• To change views on the deal records:
  • In the table format, click the tab that you want to view.

• • In the board format, click the second dropdown menu at the top of the page and select the view you want.

• To add a new view:
  • In the table format, click Add view to add a view.
  • In the board format, click the second dropdown menu at the top of the page and select Create new view.
• To view all available views for your user:
  • In the table format, click All views.
  • In the board format, click the second dropdown menu at the top of the page and select All views.