Analyze and tag your files with AI

After uploading your files, turn on and use Breeze to search your files based on description and keywords, which will be matched to the search terms. 

If you have a Marketing or Content Hub Professional or Enterprise subscription, use Breeze to automatically add file descriptions and add keywords. When using this feature, public files in the files tool will be analyzed. Then, descriptions and tags will be generated for each file. 

Necessary disclosure: Please avoid sharing any sensitive information in your prompts and only use content that you have a right or license to. Please review the AI-generated content for biases and inaccuracies. To provide and improve the product, HubSpot logs and stores your prompts, generated outputs, and usage metrics when you use our AI tools. HubSpot shares your prompts with AI Service Providers in order to enable your use of this tool, and AI Service Providers access your prompts and generated output for content moderation purposes. Your prompts will be attributed to you. By using this tool, you agree to comply with our AI Service Providers’ policies.

Turn on file analysis

To use Breeze to tag and search your files, you must turn on the following AI settings. After turning on your AI settings, public files will be analyzed. Learn more about managing your AI settings.

• In your HubSpot account, click the settings settings icon in the top navigation bar.
• In the left sidebar menu, in the Account management section, navigate to AI.
• In the Access tab of your AI settings, click to toggle the Give users access to generative AI tools and features and Files data switch on. 

If you have a Marketing or Content Hub Professional or Enterprise subscription, when this setting is turned on, descriptions and keywords will be automatically generated for all public files.

If these settings have previously been turned on, not all files may be populated. This includes PDFs, audio, text, word, and PowerPoint files.

• To generate descriptions and keywords for existing files, turn off, then turn on the Files data switch.
• If you notice some of your files are still missing a description, please wait 7 days and try again.

Review and edit your files' descriptions and keywords

You can manually input your image file's description and keywords. Alternatively, if you have a Marketing or Content Hub Professional or Enterprise subscription, descriptions and keywords will be generated for each file. 

• In your HubSpot account, navigate to Library > Files.
• From the files tool, click the name of the file.
• In the right panel, click to expand the General section. In the File analysis section, the AI-generated description and keywords will appear. 
• To update the file description, click the edit pencil icon and enter or edit the description text. When customizing your image file's description, there is a 1000 character limit. 
• To add or update the keywords used, hover over the keywords and click the edit pencil icon.
  
  • To add a new keyword, click + Add. Then, enter your new keyword. 
  • To remove an existing keyword, click the X icon next to the keyword. 
  • After setting up your keywords, click Save. Each file can have a maximum of 10 keywords. 

Please note: if your file's visibility has been set to Private, descriptions and keywords will not be automatically generated. 

Search for files in the files tool

To search for your files using file descriptions and keywords: 

• In your HubSpot account, navigate to Library > Files.
• In the top left, enter your search term. Any related images should automatically appear. 
   

Search for files in your content editor

To search for your files using file descriptions and keywords: 

• Navigate to your content:

  • Website Pages: In your HubSpot account, navigate to Content > Website Pages.
  • Landing Pages: In your HubSpot account, navigate to Content > Landing Pages.
  • Blog: In your HubSpot account, navigate to Content > Blog.
  • Knowledge Base: In your HubSpot account, navigate to Content > Knowledge Base.
  • Email: In your HubSpot account, navigate to Marketing > Marketing Email.
• Click the name of your content. 
• Insert an image: 
  • To add an image to a rich text module, click the rich text module, then click the insertImage iciimage icon on the rich text toolbar.
  • To add an image to an image module, click the image module, then click Replace in the sidebar editor above the placeholder image. 
• In the right panel, enter your search term in the search bar. Then, press Enter key. Any related image files should automatically appear.