If you've connected your Google or Outlook Calendar to HubSpot, you can sync tasks to appear on your calendar. With this setting turned on, any new task you create in HubSpot will appear as a 15-minute event at the task's due date and time. The event will also include any associated records and task notes.
Please note: if you edit a task in HubSpot, it will be updated on your calendar, but if you delete a task in HubSpot, it will not be deleted from your calendar. Additionally, if you edit or delete a task on your calendar, it will not sync back to HubSpot.
Before you can set up the task calendar sync, you need to complete the following steps:
Once you’ve set up HubSpot's calendar sync and created your subcalendar, set up the task calendar sync:
In your HubSpot account, click the settingssettings icon in the main navigation bar.
In the left sidebar menu, navigate to General.
Click the Calendar tab.
Ensure the Calendar Sync checkbox is selected. Then, click the Connect your calendar dropdown menu and select the calendar where your tasks will appear. If you don't see the calendar you'd like to select, refresh the page.
Any new tasks you create in HubSpot will now appear on the selected subcalendar within your Google or Outlook Calendar as events. The events will indicate that you are busy during that time. Existing tasks created prior to connecting a task calendar will not be synced.