How do I export my contact, company, and deal records in the CRM?

Last updated: November 16, 2017

Available For:

Marketing: Free, Starter, Basic, Pro, Enterprise
Sales: Free, Starter, Professional

You can export all of the contact, company, or deal records that exist in a filter. To do so:

  • Navigate to the record type you wish to export:
    • In your HubSpot Sales account, click Contacts, Companies, or Deals in the main navigation menu.
    • In your HubSpot Marketing account, navigate to Contacts > Contacts or Companies.
  • Click Add filter to segment your records or click All saved filters to switch to an existing saved filter (for more information on creating saved filters, click here).

Please note: If you'd like to export all records, select All contactsAll companies, or All deals in All saved filters, or ensure no filters have been selected.

  • Once you've filtered your contacts, companies, or deals, click the Options dropdown menu in the left sidebar and select Export. You can also hover over a saved filter from All saved filters, click Options, and select Export.
  • In the dialog box, confirm the email address to which you'd like the export to be sent and the format for your export file. Next, choose whether you'd like to include only the properties currently set as columns in your filter or if you'd like all properties to be exported (please note that this does not include notes and other engagements). Click Export to send your export file. 

If you have admin access in your account, you can view a list of exports that have been done:

  • Navigate to Settings in your HubSpot Sales account or to Contacts > Contacts Settings in your HubSpot Marketing account. 
  • Click Sales in the left sidebar menu, then Import and Export.
  • Here you'll see a list of the exports from your account with the name of the user; the date of export; the saved filter exported; and the number of contacts, companies, or deals exported. Click the ContactsCompanies, and Deals tabs to toggle between exports of each record type. 

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