Export your records

Last updated: December 7, 2020

Applies to:

All products and plans

Export your records (e.g., contact records) in your HubSpot account. You can also view a list of the exports done.

Please note: if you're experiencing trouble with an export (e.g., you're not receiving the email), the export file may be larger than 2GB. You may want to filter down your records and export in separate batches to receive the export faster.

Export contact, company, deal, or ticket records

  • In your HubSpot account, navigate to your records.
  • In your deals or tickets home, ensure you're in the table format by clicking the listView table icon in the upper left.
  • If you want to export all records, ensure you're in the All [records] tab.
  • If you want to export records in an existing custom view, click All views, then click the view name.
  • Once you're in the view you want to export, in the upper right, click Table actions and in the dropdown menu, select Export view.

  • In the dialog box, click the File format dropdown menu and select the format for your export file.

Please note: the file format XLS has a limit of 65,000 rows. If you're exporting more than 65,000 records, you should select another file format.

  • Select either to Include only properties in the columns of the table or to Include all properties.
  • Click Export. You'll receive an email with a download link to your export file. 

Please note:
  • Engagements in your record cannot be exported in-app. If you have the resources, you may work with a developer to use our engagements API endpoint.
  • Download the export file once you receive the email. All download links to export files will expire after 30 days.

Frequently asked questions

Can I export or share exported calls?

At this time, you cannot export or share any recorded calls. If you have the resources, you may work with a developer to use our engagements API endpoint, where the ‘recordingUrl’ object links to a recorded call.

Can I export notes from my records?

Currently, you cannot export notes added to your records. Notes are considered engagements and are not stored as properties for export.

If you have the resources, you may be able to work with a developer to export the notes data using our engagements API endpoint.

What are the row limits for different file formats?

XLS files supports up to 65,536 rows, XLSX files supports up to 1,048,576 rows, and CSV files support unlimited rows.