customer feedback

Create and send customer support surveys

Last updated: October 31, 2018

Applies to:

Service Hub
service-pro
Professional

Send a customer support survey to your customers to let them score their experience with one of your support reps.

To set up a customer support survey:

  • In your HubSpot account, navigate to Service > Customer Feedback.
  • In the Customer support section, click Set up survey.

  • Click Start.

 

1. Delivery

This is the channel your survey will be delivered through, with Email selected by default. Click the Customize tab to continue.

 

2. Customize

Customize the branding and appearance of your survey:

  • Set the from name and from address that your survey will be sent from. You can select the name and address of any user in your account.

customer-support-survey-customize-from-name-and-address

  • Enter your company's name in the Company name field.
  • Customize the Subject line for your survey email.
  • Click the Survey language dropdown menu and select the language you want the survey to be in.
  • Select one of the default color options, or set a custom color by entering a hex value or clicking the color picker to the right.

customer-support-language-survey-

Click the Follow-up tab to continue.

 

3. Follow-up

Customize your follow-up question to discover why customers gave you the score they did:

  • Click the 0 - 3 Difficult tab to enter text for customers who gave a low score.
  • Click the 4 - 5 Neutral tab to enter text for customers who gave a neutral score.
  • Click the 6 - 7 Easy tab to enter text for customers who gave a high score.

Click the Thank you tab to continue.

 

4. Thank you

Customize your thank you message a customer will see after submitting their survey response:

  1. Click to toggle the Show illustration switch on or off to show or not show the default illustration with your thank you message.
  2. Enter a header for your thank you message in the Header text field.
  3. Enter a message for your visitors in the Body text field.

Click the Recipients tab to continue.

5. Recipients

Choose when the survey will be sent:

  • In the Send the survey field, enter the number of hours after a ticket has been closed that you want to send the survey email to your customers.
  • To send the survey to customers in a specific ticket pipeline, click the dropdown menu and select the pipeline.

Click the Options tab to continue.

6. Options

Choose where and how your survey appears:

Click the When customers have submitted feedback send email notifications to dropdown menu and select teams and/or individual users to receive email notifications when a customer submits a support survey.

Click the Summary tab to continue.

7. Summary

Review your survey settings and take some time to ensure that the settings in previous steps have been set up correctly:

  • Click Preview to see how the survey will appear on desktop, tablet, and mobile.
  • Click Test to send a version of the survey to yourself.
  • When you're done, click Publish to take your survey live.

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