customer feedback

Create and send customer support surveys

Last updated: February 2, 2019

Send a customer support survey to your customers to let them score their experience with one of your support representatives.

To set up a customer support survey:

  • In your HubSpot account, navigate to Service > Customer Feedback.
  • In the Customer support section, click Set up survey.

  • Click Start.

 

 

1. Recipients

Choose when the survey will be sent and who the survey should be sent to:

  • In the Send the survey field, enter the number of hours after the ticket has been closed to send the survey email to your customers.
  • To send the survey to customers in a specific ticket pipeline, in the Choose who gets the survey section, select Specific ticket pipelines and click the dropdown menu to select the pipeline.

Click the Customize tab to continue.

 

2. Customize

Customize the branding and appearance of your survey:

  • In the left pane, set the from name and from address that your survey will be sent from. You can select the name and address of any user in your account.

  • Click the Survey language dropdown menu and choose which language you want the survey to be in.
  • Enter your Company name, a Subject line for your survey email and customize the text that appears at the top of your survey using the Greeting field. In each field, click contacts Contact token to include a personalization token.
  • Click to toggle the Featured image switch on to upload an image for the email survey.
  • Select one of the default color options, or set a custom color by entering a hex value, or clicking the color picker to the right.

In the right pane, review the email, and when done, click the Follow-up tab to continue.

 

3. Follow-up

In the left pane, customize your follow-up questions based on the score they gave:

  • Click the 0 - 3 Difficult tab to enter text for customers who gave a low score.
  • Click the 4 - 5 Neutral tab to enter text for customers who gave a neutral score.
  • Click the 6 - 7 Easy tab to enter text for customers who gave a high score.

In the right pane, preview the follow-up question, and click the Thank you tab to continue.

 

4. Thank you

In the left pane, customize your thank you message a customer will see after submitting their survey response:

  1. Click to toggle the Show illustration switch on or off to show or not show the default illustration with your thank you message.
  2. Click 1-3 Difficult, 4-5 Neutral, and 6-7 Easy to customize different Header text and Body text for each category of survey responses.
  3. Enter a header for your thank you message in the Header text field for the selected category.
  4. Enter a thank you message in the Body text field for the selected category.

In the right, preview the thank you messages and click the Options tab to continue.

 

5. Options

Click the Choose who gets a notification when a survey response comes in dropdown menu and select teams and/or individual users to receive email notifications when a customer submits a support survey.

Click the Automation tab to continue.

 

6. Automation

To set up follow-up actions based on survey responses, click Create workflow below the 1-3 Difficult, 4-5 Neutral, and/or 6-7 Easy sections. In the right pane, select actions to automate or click See more to see other actions. Learn about using workflows actions.

 

7. Summary

Review your survey settings and take some time to ensure that the settings in previous steps have been set up correctly.

  • Click Preview to see how the survey will appear on desktop, tablet, and mobile.
  • Click Test to send a version of the survey to yourself.
  • When you're done, click Publish to take your survey live.