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Set defaults for creating deals

Last updated: February 26, 2024

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To help maintain consistent deal information, you can set up default values for new deals including the deal's close date, name, and amount. The defaults you can set depend on how the deal is created:

Set a default close date

By default, a deal's close date is set to the last day of the month it was created, but you can set a default close date for newly created deals.

Please note: default close date settings do not apply to deals created in the mobile app, via import, or through a workflow. For workflows, you can set a default close date when using the Create record workflow action, but if no date is set, the close date will be blank upon creation of a deal.

To set a default close date for newly created deals in the desktop app:

  • In your HubSpot account, click the settings settings icon in the main navigation bar.
  • In the left sidebar menu, select Objects, then Deals.
  • The Apply default close date to new deals checkbox is selected by default. To edit the close date:

deal-default-close-date

    • Select End of a certain period to use a pre-defined rolling date. Select a time frame from the dropdown menu, either This month or Next month.
    • Select Time from deal creation to use a custom rolling date based on when the deal was created. Enter a number and select a time frame from the dropdown menu.
  • To skip including a close date, clear the Apply default close date to new deals checkbox. With the setting turned off, newly created deals will have no close date by default.

A deal's close date is also automatically set or updated by HubSpot when:

  • A user creates an open deal and does not manually select a close date.
  • A user moves a deal into a closed-won or a closed-lost deal stage. This includes moving a deal that was already in a closed-won deal stage to a closed-lost deal stage, or from a closed-lost deal stage to a closed-won deal stage.

 Learn more about HubSpot's default deal properties.

Set a default name for deals created on records

Users with Super Admin permissions can set a default name to automatically populate while creating a deal on a contact, company, deal, ticket, or custom object record.

To set or remove the default deal name:

  • In your HubSpot account, click the settings settings icon in the main navigation bar.
  • In the left sidebar menu, navigate to Objects > Deals.
  • Under Creating deals, click Customize the 'Create deal' form.
  • In the left sidebar, click Add default values.
  • To edit an existing default name, click the edit pencil icon.
    • Type to enter a new name in the field.
    • To add a personalization tokens to the name, click Personalize.
      • Click the type dropdown menu, then select the object with the property you want to use as a token. If you use company tokens for creating deals on deal and ticket records, they will only populate information from the deal/ticket's primary company.
      • Click the Token dropdown menu, then select the property whose value will populate the token.
    • Click Update.

add-default-values-deal-name

  • To remove the default name, click the delete delete icon. In the dialog box, click Remove to confirm. With no default name set, the name will be blank and can be manually set when creating a deal on a contact, company, deal, ticket, or custom object record.
  • In the top right, click Save.
  • In the top left, click Back to exit the form editor.

The default deal name will now populate when users create new deals from existing contact, company, deal, ticket, and custom object records using personalization tokens and/or static text. Learn more about customizing the create record form.

Please note: if tokens are not available for a record, the deal name will populate any available tokens or text (e.g, [Company name] [City] new deal, without a value for City would be HubSpot, Inc. new deal). If all tokens are not available, the deal name will be blank to minimize potential data quality issues.

Set a default deal amount

You can choose which calculation should represent the deal value when associating line items to deal records.

  • In your HubSpot account, click the settings settings icon in the main navigation bar.
  • In the left sidebar menu, navigate to Objects > Deals.
  • On the Setup tab, to select the deal amount to display on the deal record when users add line items to their deals, click the Default deal amount dropdown menu. You can select one of the following calculations:
    • Total contract value (TCV): the total value of the deal, based on the line items associated to the deal, including any recurring revenue and one-time charges. It does not take into account the value in the Amount property.
    • Annual contract value (ACV): the value of the deal over a 12-month period.
    • Annual recurring revenue (ARR): the total amount of revenue earned annually for this deal. This is calculated based on the term length and values of the recurring line items associated to the deal. If there is no term length, HubSpot assumes a term of 12 months. It does not take into account the value in the Amount property.
    • Monthly recurring revenue (MRR): the recurring revenue each month for this deal. This is calculated based on the values and term length of the recurring line items associated to the deal (i.e., total value divided by the number of months in the term length). It does not take into account the value in the Amount property.
    • Manual entry: if you add or remove line items, the value of the deal's Amount property will not change. You must manually update the deal amount.

set-default-deal-amount-in-deal-settings

Your changes will be saved automatically and the deal value will display in the selected amount.

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