Integrations

Manage your notifications in Slack

Last updated: March 15, 2021

Applies to:

All products and plans

Once you’ve connected the Slack app to your HubSpot account, you can receive user notifications as Slack messages. User notifications will be sent to the HubSpot app in Slack by default.

Receive HubSpot notifications

When the Slack app is connected, you will receive user notifications and incoming conversations inbox notifications as Slack messages by default.  Send Slack notifications to a specific channel with the workflows tool.

Please note: if you're sending notifications to a private Slack channel, you need to invite the HubSpot app to that channel. After selecting the channel, @HubSpot in the channel so your notifications come through.

User notifications

The following HubSpot notifications will be sent as direct messages to Slack from the HubSpot app in Slack:

  • Assign
  • Comment
  • Follow
  • Mention
  • Overdue
  • Reminder
  • Reply
  • Submission
  • View (i.e. document view)

Please note: you'll automatically receive your HubSpot notifications within Slack if your HubSpot user email matches that of your Slack user. Learn what to do if your HubSpot user email doesn't match your Slack user email.

To disable all notifications, a notification type, or specific notifications from being sent to Slack:

  • In your HubSpot account, click the settings icon settings in the main navigation bar.
  • In the left sidebar menu, navigate to Notifications.
  • Click the Other apps tab.
  • Click to toggle the Slack switch off to disable all HubSpot notifications in Slack.

slack-user-notifications

You can also receive notifications about incoming live chats from the messages tool in a dedicated Slack channel and chat with visitors directly through a Slack thread. Learn more about integrating Slack with your conversations inbox.

Conversations notifications

You can also receive notifications about incoming live chats in a dedicated Slack channel, and chat with visitors directly through a Slack thread. Notifications will be sent to a designated Slack channel when you receive a new message. You can set the Slack channel in your inbox settings

The notification sent to Slack contains key information about the conversation:

  • The initial message.
  • The status of the conversation.
  • The page chatted from.
  • Who the conversation is assigned to.
  • The HubSpot owner of the contact if known. 

reply-in-inbox-screenshot

Click Reply in Inbox to access the conversation in HubSpot. Alternatively, you can reply via the Slack thread. The whole conversation will still be logged in the inbox.

Please note:
  • To send a reply via the Slack thread, you need to invite the HubSpot app to that channel.
  • To send a reply via the Slack thread from a private channel, you need to invite the user that installed the HubSpot app to that channel.

If you're assigned a conversation before you've mapped your HubSpot user email to your Slack user email, you must claim the HubSpot user identity in Slack by clicking Claim [user email address] before sending replies. 

You can also change your availability status directly within your integrated Slack channel.

  • To set yourself as away, type the command /hs-chat-away, then hit the Enter key.
  • To set yourself as available, type the command /hs-chat-available, then hit the Enter key.

Call notifications

Receive calls notifications in your dedicated Slack channel. When a call begins, a Slack notification will be pushed to your channel. When the call ends and the call type, call outcome and notes are added, the notification will be updated in your dedicated channel.

slack-notification-calls

Company and contact note notifications

You can also receive notifications when you create contacts and companies in a dedicated Slack channel. When you create a note for a contact or deal record, then associate it with a company, a Slack notification will be pushed to your dedicated channel.

Please note: notifications will only be created for the associated company or deal record in the dedicated Slack channel. 

slack-note-notification

Send Slack notifications through workflows (Professional and Enterprise only)

Using workflows, you can automate slack notifications from your HubSpot account. 

To send a slack notification with a workflow:

  • In your HubSpot account, navigate to Automation > Workflows.
  • Click the name of a workflow to edit an existing workflow. Or click Create workflow to create a new workflow..
  • In the workflow action timeline, click the + plus icon to add a workflow action. In the right panel, select Send a Slack notification.
    • To notify individual Slack users, click the Send notification to users dropdown menu, then select the users to notify.
    • To notify a slack channel, click the Send notification to channels dropdown menu and select a channel to notify.
    • In the Message text box, enter the notification message. You can use the Token dropdown menu to add tokens to the message. 
    • Click the Properties to include with message dropdown menu and select the deal properties you want to include in the notification message (optional).
  • When you're done, click Save.

workflow-action-send-a-slack-notification

  • When a record is enrolled in the workflow and the action is executed, the notification will be sent to the selected Slack user or channel.