Email Notifications

Why am I getting multiple Sales notifications for the same email?

Last updated: September 14, 2016

Available For:

Product: HubSpot Sales
Subscription: Free

If you get a large number of email opens (more than you may expect) on a specific email, it may indicate that the email was forwarded or that you copied and pasted a previously sent email. These notifications may also be shown in vastly different locations.

As you may know, we track email opens by inserting an invisible image into every email you send. When that image is loaded, we know the email was opened. The multiple open notifications is due to the forwarded email in this case. There are a lot of privacy and security issues around tracking who exactly an email is forwarded to, so HubSpot Sales defaults to telling you that the original sender opened the email again.

Additionally, multiple notifications could happen if you copied and pasted an email that you previously had sent. This would inadvertently copy the old tracking pixel which would in turn cause the same behavior as an email forward. 

In the future, simply ensure you are sending new emails from scratch instead of copying and pasting or forwarding.